Privacy Policy

This Privacy Policy explains how the Easy-SRH web application handles and protects information related to employees who use the system.

1. Scope and Purpose

Easy-SRH is an internal web application designed exclusively for employees and authorized staff of the subscribing organization. It is not intended for public use. The system is used to manage time clock events, leave requests, approvals and reimbursable expenses.

2. Data Processed by the System

The system may store and process, among others, the following types of data:

  • Basic employee identification (name, employee ID, department).
  • Login credentials (username and a hashed password or PIN).
  • Time clock records (Clock-In / Clock-Out and related adjustments).
  • Leave requests (vacation, sick leave and other leave types).
  • Approvals, comments and internal observations by supervisors.
  • Reimbursable expense submissions and their supporting details.

3. Use of Information

Information stored in Easy-SRH is used solely for internal HR purposes, including:

  • Calculating attendance, absences and worked time.
  • Managing leave balances and approvals.
  • Reviewing and authorizing reimbursable expenses.
  • Generating internal reports for HR and management.
  • Audit and traceability of corrections and approvals.

Data from this system is never sold or shared with third parties for marketing or advertising purposes.

4. Cookies and Session Handling

This application uses essential cookies or session identifiers to:

  • Keep your session active after login.
  • Help protect access to the system.
  • Ensure the correct operation of the application.

These cookies are strictly necessary for security and functionality. By using the application, employees understand that such technical cookies are required to access internal HR tools.

5. Access, Security and Confidentiality

Access to Easy-SRH is restricted to authorized users with valid credentials. Each client organization is responsible for assigning and revoking user accounts in accordance with their internal policies.

Reasonable technical and organizational measures are applied to help protect data against unauthorized access, loss or alteration. However, no system can guarantee absolute security; therefore, access must always be used responsibly and only for legitimate work purposes.

6. Data Retention

HR data is generally retained for as long as required by:

  • Internal HR policies of the client organization.
  • Applicable labor, tax or accounting regulations.

When data is no longer required, it may be deleted, anonymized or archived in accordance with the organization’s policies.

7. Employee Rights and Requests

Employees who have questions about the information stored in Easy-SRH, or who wish to request a review, correction or clarification of their data, should first contact their HR department or internal system administrator.

8. Changes to this Policy

This Privacy Policy may be updated from time to time to reflect changes in the application, in HR procedures or in applicable regulations. The updated version will be published within the application.

9. Contact

For questions related to privacy, data handling or this application, you may contact:

Data Controller / System Administrator:
Humberto Calderón
Email: hcalderon@hmbytechpr.com

If you are unsure how your data is used in this system, please contact your HR department or the system administrator before using the application.